This article outlines changes introduced to ProQuest Support Center and Support Cases in 2018. You can see and use the changes below most efficiently when logged in to the ProQuest Support Center. We take issues from customers via live phone and Chat, email, and through our open webform. But customers who register and login to Support Center get the broadest array of information and features. Among other things, logged in customers can create, update, and monitor support cases; see and export a history of support cases; or see all support cases linked to your institution. Get more information about what’s available through the ProQuest Support Center here or just register for access here.Here is an overview of some changes implemented in ProQuest Support Center October 21, 2018:
We have improved our survey format so customers can provide their feedback quickly through a simple, one-click response. Surveys are sent to the customer contact who reported the case when the Support Analyst Resolves the case. We also welcome written comments in a free text field of the survey response. All surveys reviewed for performance recognition as well as opportunities for improvement. Surveys scored with “Very Dissatisfied” will have a follow up from management team with the customer.
- Simplified Customer Satisfaction Surveys for ProQuest Support Cases:
Customers requesting new additions to the title offerings or reporting usability issues with online titles will be able to report issues and engage directly with the Content and Editorial support teams handling such issues.
- Changes to the handling and processing of New Titles request, Metadata changes, & Replacement of corrupted titles:
- Benefits of the new process:
- Alignment of global processes to deliver improved customer experience
- Expedited troubleshooting, improved response time, consistent support case management
- 24x7 instant access to reported cases and statuses, including knowledge articles through the Support Portal
Customers will benefit from advanced support article searching in the Support Knowledge Portal, through the Google index. Support articles help you find answers to issues such as Access problems, Usage and Billing questions and a lot more.
- ProQuest Support Center Knowledge Articles searchable via Google
Use the following syntax to search the Support Center Knowledge base through the Google index:
Library staff members who login to the to submit cases, will be able to see the following additional changes:
- Additional functionality for Library staff members:
Set Case Priority:
The table below describes all available priorities and when they should be used, in addition to providing examples for each priority level. Internally, a scoring system is utilized to provide a visual aid to quickly determine the urgency of an inquiry (case). When a priority of “High” or “System Down” is assigned to the inquiry, the case will receive a boost in score for priority handling.
Cases submitted through the webform (Support Center “Submit a case” page) and emails will get Normal priority by default. Examples of appropriate priority usage:
|Priority||Description||Response Time Target|
|Platform unavailable|| |
Target initial response within 1 Hour. Verify and report outage or provide latest update to customer on known problem.
Problems with authentication or major functions of the platform are no longer working properly
Target initial response within 1 Business Day. Scoring system is used to boost urgency level for cases with High priority.
|Non-performance related requests for assistance. (This is the default priority)|
Target initial response within 1 Business Day. Scoring system is also used to boost priority for handling.
|General questions that not necessarily require a timely response|
Target initial response within 1 Business Day
|System Down||• A production server has failed (production down)|
• Multiple users cannot access the production servers
• Performance of the servers has degraded to an unusable level
• Data is unrecoverable, corrupt, or lost
|High||• Critical component returning error or not responding|
• Degraded application performance is having a serious negative impact on business
• A database or application error has occurred which severely impacts business operations
|Medium||• Issue affects customer’s ability to meet near–term deadlines|
• Component returning error or not responding
• Degraded performance is negatively impacting business operations
• Acceptable workaround may exist
|Low||• General question such as “how–to”|
• Issue with little or no impact
• Documentation issues
• Issue is essentially resolved but remains open for customer confirmation. Intermittent wait status with little or no customer interaction required
If a case is not progressing to the customer’s satisfaction for any reason, customers can escalate a case with a new functionality available when customers view their cases logged into the Support Center. This will escalate the case to the Support Team Manager’s attention.
A button labeled “Escalate This Case” will now be available, to logged in users, above the "Case Details" section.
What happens to escalated cases?
If you escalate a support case via the ProQuest Support Center, the Support Team Leader and Manager are notified automatically. You will receive confirmation that your escalation request was received, and we will review the case to identify next steps and update you daily.
We have aligned many Support Case Statuses & Fields for a more consistent experience whether you have an Ex Libris or ProQuest product support issue. The following changes will go into production on our ProQuest Support Cases on October 21, 2018:
|Status Name||New Status? (Y/N)||Previous Status Name|| |
What does it mean?
|Yes||Open|| A New Support Case|
|In Progress||No|| ||Case is now under Support Analyst review and communication with customer has been initiated.|
| Pending - Release||Yes||No previous name, this is a new Status|| |
Used to notify the Support Analyst that a development fix has been created and when it will be released.
|Pending - Customer Testing||Yes||No previous name, this is a new Status|| |
Customers can choose this Status for cases in their Support Center account to indicate they are testing a recently released fix for the issue.
|Pending - Work Plan||Yes||No previous name, this is a new Status|| |
Technical Support Analyst has presented a defect to Development for evaluation, and Development has determined that the issue is still under consideration to be included in a future work plan for the relevant product but there is no planned date for release.
Cases in Pending Work Plan status will be reassessed by Support and Development periodically.
|Pending - Content||No|| ||Case is now under review with Content Team for resolution.|
|Pending - Development||No|| ||A ticket has been opened with Development team for review.|
| Update Received||Yes||No previous name, this is a new Status||When customers respond to a request for additional information, this Status notifies Support that you have provided an update to the Case, and the Support Analyst should review the new information and continue their investigation. |
| Reopened||No||Reopened||Revised Status|
When a customer adds a comment to a Case in Resolved status it will be updated to “Reopened” to signal Support to look at the case again.
|Resolved||No|| ||Customer confirms that no additional work needs to be done to fix the issue noted in the case.|Find associated changes to Ex Libris Support Portal described here.Find the Webinar overview of these changes here.